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Monday, April 27, 2009 Sponsors Meeting Sumbitted by Sue Richert *Sponsors present: Z. Gudger, C. Blackman,
J. Gilbert, A. Richardson, J. Richardson, N. Marshall, S. Richert, A. Troyer, C. Yavari, L. Pettry, D. Carney, A. Snow *Treasure’s Report-Cindy: CD has matured since our last meeting in January.
Other then quiz not much has changed. PC bank has changed names, not changing bank at this time. *Old Business: *February *UL Clinic in Springfield: Lori Boddy attended? *Winter D Study Program: Study
sessions ran February, March & April. Good turnouts at the beginning, lower attendance towards the end. *March *Regional DC Meeting-Fort Madison, IA: There
was much talk about the change in standards. *Quiz Rally: WDHPC had 4 teams, good turnout; teams did well and had a good time. *C Study Group-Saddlers Row:
Good details were taught on saddle fitting and different types of tack. *All Club Meeting: Julia Healy spoke to the group on basic balanced position.
Tyra Malm spoke on D-Rally and volunteering to help for the rally. *April *C Study Group: Conformation, lameness, nutrition, @ Tally Ho. *UL Clinic-Kevin Bowie: Was awesome, with a lot of positive feedback. *D-Uprating Prep: scheduled *New Business *C-Program, Cathy: 1 session left,
would like to see about having study sessions year around for Cs.
*D Mounted Meetings: trying
to get them scheduled. There will be a cross country prep before uprating. *Clinics *UL Clinic, Cathy Frederickson @ Wayne
in June *Karen Nutt Clinic
@ Hampshire in August for D-3 and up. *Fundraising, Nichole *Car Wash scheduled for June 6th in Wayne *D-Rally August 7-9, Tyra Malm: Schooling for D-Rally August 1st & 7th *Uprating, Jody *D-C Uprating May 23 & May 30 * D-Camp, July 12-16 Sue: will have
Tammy Malm and 1 other instructor. *Other *St. James
Farm Homecoming May 23, games demonstration *Regional Games & Polocrosse Rally, Iowa- June 5-7 *Dressage & Show Jump Rally, ledges-June19-21 *C Camp-June 21-25 about 6 kids going *Event Rally, Barrington-June 26-28 *Tetrathlon Rally, Lake shore Region-July 3-4 Championship, Lexington Virginia-July
23-26: Tammy trying to qualify for tet and Zoey for dressage.
Sponsors meeting January
26, 2009 Called to order
@ 7PM Sponsors present: Zola
Gudger, Jody Gilbert, Donna Carney, Cindy Yavari, Sue Richert, Nicole Marshall, Pat Wheaton, Ken Malm, Anita Snow, Audrey
Troyer, Jean Muno. Treasure’s report Cindy gave a brief report on the status of club money.
She reported that there was some money made in Wayne wear last year. She also noted that there was
not much money made at rallies because we need to pay for the stable managers and chaperones. Old
Business: Zola reported Membership
Meeting- the club currently has 38 members. Regional Fall DC Meeting-There was much talk about First Aid certification for older kids, Studies of horse
management, and Kathy Blackman is now HMO and will be at all rallies in the region. Christmas Parade- was a great success with a good turnout.
Club Christmas
Party- a good time was had by all. The kids decorated cookies, exchanges gifts, received there certificates.
Anita Snow was in charge of dinner which was Chinese food. This year the all PC members received
a pair of WDHPC PJ bottoms, the kids and some adults as well loved them.
New Business: Committee Reports C Program-unmounted Zola reported the C’s meet twice
in December, and January. D Program-unmounted started mid January at The Richert’s house, D’s are meeting every other
Sunday. Thanks to Audrey Troyer for putting together all the cross references. Clinics-Karen Nut is on the calendar Club Website-Kim Cole is doing a fantastic job! Drill Team- Ken reported that he
would like to have a large turnout and invite past PC’s to participate in the Drill. This is the
75th anniversary of Dunham Wood, and he would like a rally good show. Fundraising- Nicole reported there are some new
items available in Wayne Wear, there are possibilities of stationary, ball caps, saddle pad and Christmas
ornaments to sell at the Dunham 75th anniversary. D-Rally-Zola Reported Tarya Malm will be heading up the
D Rally to be held at Dunham Woods. Zola reported that the D standards have changed and Regional is trying to get everyone to
be consistent. Ratings-Jody
reported the on tentative dates for uprating, see the calendar. D camp- Sue reported camp is scheduled July 12-16 Following a
list of things that were also talked about The planning an all club meeting in which Nicole will present new Wayne wear, Trya will rally the group
on D-Rally. Hunter-Pace as a fundraiser close to the date of the 75th Anniversary of Dunham Woods horse show.
Anita Snow will look further into this and report back at the April meeting. Exersice opportunity with Ride Right with Laurie Boddy. Many thanks to Peg Jenson for $1000
donation to the club.
Sponsors meeting October 20, 2008 Called to order at 7:13 pm. Sponsors present: J. Gilbert, Z. Gudger, T. Malm, K. Malm, S. Fahey, L. Will, C. Yavari, M.
Ford, C. Blackmon, L. Boddy, L. Petty, A. Richardson, J. Richardson, A. Snow, A. Troyer. A
motion was made to approve the April minutes by Cathy B., and Lisa W. seconded the motion. No one opposed. Tyra M. head of the nominating committee, reported out that she had
contacted everyone in the club with little response to put together a slate of officers for the 2009 year. The ballot was
as follows: Zola Gudger
for DC, Cathy Blackmon and
Jody Gilbert for the Joint DC Cindy
Yavari for the treasurer Sue
Richert for secretary. The recommendations for the committee
were accepted unanimously by the sponsors. There were no other nominations from the floor. It was put to vote and accepted
as written. Cindy Y.gave the treasury report. We are
financially stable and are down by $14.00 from last year. Everything else washed itself out. The officers are looking to spend
a large sum of money for the kids’ gift at the holiday party this year and the need for how to replace the amount being
spent was discussed. We raised between 4 to 5 hundred dollars on Wayne Wear and boot polishing this year. We did not
have any additional fundraisers to help cover the expenses, as we have had in the past. We would like to have a cushion
for next year to use on the children. Fundraising was discussed at length and will be placed on the April agenda to form a
committee to look at different options and what the need will be. This year we will be hosting D Rally , so we there
will not be a large emphasis on fundraising because we do make a small profit for hosting it. We will continue with
the Maui Jim boot polishing and tea sales to keep our children involved in the fundraising efforts. Wayne Wear sales
and possibly holding a schooling night before the D Rally were some suggestions. Other ideas discussed were: having a games
day, hosting a regional D Camp, mini event or another polo match. Cathy B motioned to approve the treasures
report as presented , and Ken M seconded. No one opposed. Club
fees will be increasing at the National level by $10.00 this year. After much discussion about extra monies available, a motion
was put forth by Audrey T to raise the dues in 2009 by $10.00 to match the National level as well as $15.00 for
local dues to be used by our club. The increase would make 2009 dues be $195.00 for returning members, $165.00
for second or third child in family. New members joining the club would pay $205.00. Lisa W seconded the motion . 1 opposed. Cathy B and Audrey T reported out on the C program. The region is not offering any un-mounted
work this year , it is to be done at the club level. We now have 17 C’s in the club. There is a Regional meeting at
the beginning of November more to come on how the C program will be run. Regional
meeting will be held in Bloomington on November 1st. First Aid will be offered to PC participants who attend for
a $25 fee (this includes breakfast and lunch). These cards are required to test at the HB level and will not expire for 3
years. It was mentioned that
there will be an opening at the regional level for a HMO (this person oversees the horse management team at rallies). Please
consider this great opportunity working for our club at the regional level. Let Zola know if you are interested. Zola reported on the D’s they would like the study groups to
meet once a month this winter for a block of time. They would like to have 4 to 5 different barns hosting the different D
levels with different instructors. This will allow the C’s to teach and also work on their other requirements
as well. They will start in January and run through Quiz in April. Junior
Program is going to start recruiting 5-7 year olds for next year. This years group is in there second year of the program
and they have started riding in weekly lessons at Dunham. Their curriculum will be added to so their knowledge level will
increase and teach them more in order to prepare them for their D1 up-rating. Our
club hosted a clinic with national examiner Karen Nutt. We had 10 upper D’s and C’s participant in preparation
for their fall up-ratings. This year 23 of our children up-rated!
WOW Old Business The club received a Thank You card from the International Games Team
for our donation as well as a couple from the Silver Bits PC for our donations to disaster victims. New membership meeting is on October 28th. Holiday party is on December 12th. The officers are considering having qualifiers (attendance to clinic
or lessons) to assess riders and their mounts abilities in order to earn a spot on a rally team. We are trying to keep the
rally experience fun and safe for all. Safety is a high priority in and out of the show ring. More to come on this as well. It was motioned to adjourn the meeting at 8:50 by Anita and Cindy
seconded the motion, all were favor, none opposed. Respectfully
submitted, Jody Gilbert ======================================================
Sponsors Meeting April -2008 Sponsors
present were: Cathy Blackmon, Marcia Ford, Jane Karasick, Ken Malm, Tyra Malm, Anita Snow, Audrey Troyer, Cindy Yavari, Jody
Gilbert, Zola Gudger. Zola called meeting called to order
at 7:20. Cindy gave treasures report and account balances. Cindy and Cathy worked together to create this years budget by
using last years as a guide. They focused on where monies were spent last year and created a few new categories for expenditures.
For instance Wayne Wear is its own category now and washes itself out through the year. This year we would like to use it
as fundraising and increase items by $5.00 and put the profit into the club funds for fundraising instead of doing a formal
fundraising project. Audrey motioned to the proposal of increasing the amount of Wayne Wear and using the profit for this
year’s fundraiser. Cathy second. All were in favor. There were several ideas put out for some additional ideas for fundraising i.e.: a tea or
lunch on the castle lawn with a reader, basket raffle at the Dunham show, and selling Navy sweatshirts at the Dunham show
as well. These ideas will be tabled for a later discussion on fundraising. C program: There are several clinics, riding opportunities, and up-rating tests this summer. Check web site for more
information. June 22-26th
are the dates for C camp this year at Hoosier Park. There will be a Kathy Fredrickson clinic at FVSA April 4-6. WDHPC will
also host a Karen Nutt (a national examiner) clinic in July at Meadowbrook Farm. D program: Audrey updated on the D program and how the winter study sessions went well. Older D’s
and C’s helped to teach the younger D’s and juniors. She wants to come up with a teaching rotations and sample
lesson plans to work for next winter. Riding lessons this spring and summer will be set up with approximately 4 riders and be tailored to the rider’s
needs as well as the groups. Clean
up is needed at the Malm’s field to help get it cleared and paint and repair jumps for the lessons. New Business: There seems to be some safety concerns at the D level with children who are over-mounted. This discussion
was moved to new business. It was discussed to help work with the instructors and the leadership of the club to address concerns
of safety issues. Help is needed for the HB prep in Burlington
May 31-June 1st. Zola gave Rally updates for the spring
and summer. Two children
have put in for championships. The standards and ratings clinic will be held in Peotone in September. We are encouraging all
members and their parents to attend. The PC national
fund donation was brought to the attention of the sponsors and a motion by was put forth by Tyra to donate 115.00 this year.
Cathy second. All were in favor. Tyra also motioned to donate 115.00 to
the International Games team and Marcia seconded to motion. All were in favor. The 2008 nominating chair will be Tyra Malm and she will be forming a committee to present a slate of officers for
the October sponsors meeting. Junior badge program patches to help support
the un-rated juniors will be in effect again this year. The badges have been put into the budget as a line item in September
and have already been voted on. Anita motioned to adjourn the meeting
at 9:33 Jane seconded all were in favor. Respectfully
submitted, Jody Gilbert Secretary
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Sponsors
meeting January 28, 2008
Sponsors present: J. Gilbert, Z. Gudger, N. Howton, T. Malm, K. Malm, S. Fahey, L. Will, C. Yavari.
N. Howton motioned to call the meeting to order. C. Yavari seconded
the motion. The meeting was called to order at 7:23pm. C. Yavari gave the treasurers report. We are financially stable and made very little profit. The new budget
was created by comparing last years budget to what was actually spent last year. The new budget for the 2008 year will be
proposed and voted on in April. We did not have a quorum for voting in January. Z. Gudger reported
on the "C" level pony clubbers. L. Boddy is working on un-mounted group opportunities that the the C
level pony clubbers will benefit from during the next few months. There is a clinic scheduled at Kendall Equine Hospital in
February. There are also teaching clinics for the C level pony clubbers to help them become examiners for the un-rated
and lower D levels.
National level is also looking at the trend of kids loosing interest from the D3- to the C2 range ages 10-14 and what can
be done to keep kids invested in the club. Our Region has been trying several things to keep our kids involved. One is having
Friday night and Saturday regional C level meetings involving the multiple clubs and keeping them at once a month.
A. Troyer has been in charge of the D level study groups. There are all in full swing. The upper D’s and C’s are helping to teach the unrated, lower D’s, and the Juniors. The Junior program has about 5-6 kids currently. J. Healy has offered to guide the older
instructors who will be teaching the Juniors in study sessions. Quiz Rally is being recommended as a
great prep for anyone especially those who intend to up-rate this year. Old
Business
We (the club) sent out thank you cards and pictures in frames as a thank you to those who helped out our club in various ways
over the year. The regional calendar is on the
web site. C. Yavari reported on the new tax forms and that there are no changes
for us. Z. Gudger talked about the National convention
she attended. There are new rule books for Eventing, Showjump, and Polocross.
We will be voting in April on the PC annual fund donation. T. Malm did a great job representing our club in the National Youth Congress. New Business
WDHPC will be hosting an upper level rating -- the region will choose
the site and the raters. C’s need to participate in clinics the more they go the more they know and feel comfortable
in exhibiting that knowledge to the examiners. WDHPC will be hosting D rally again in
2009 and 2010. D summer camp dates will be July 6-10th.m Dressage /Show jump rally will be held June 13-15 at Ledges up near Rockford. D
rally is August 9 and 10th being held at Fox Valley Saddle Assoc. Championship
intent letters are due on April 1st. Club level up-ratings will be held in May and in September to allow for more prep time between ratings. We are again planning on having spring mounted meetings more to come at the April meeting. Juniors badge program – they will receive badges for the un-mounted portion of the program in
June—we would like to offer mounted badges to them in August. Z. Gudger is looking
at having a fundraiser committee to look at new ideas for this coming year. There will be no polo this year. We would like
to do something and have had many good suggestions. She would like to have a committee
look into the suggestions and report out at a future meeting-- More info to be reported at the April Sponsors meeting.
It was motioned to adjourn the meeting at 8:30 by K. Malm; S. Fahey seconded
the motion. All were favor, none opposed. Respectfully submitted, Jody Gilbert ************************************************************
Sponsors
meeting October 22, 2007 Sponsors
present: C. Blackmon, M. Ford, J. Gilbert, Z. Gudger, N. Howton, J. Karasick, T. Kohl, L Boddy, K. Malm, J. Muno, M Burke,
M O’Neal, C. Yavari. Z. Gudger called the meeting
to order at 7:15 p.m., and the minutes from the last meeting were reviewed. C. Blackmon motioned for the minutes to be
approved as presented. K, Malm seconded the motion. All were in favor, none opposed. C. Yavari gave the treasurers report. We are financially stable and made very little profit. Wayne Wear: T. Kohl has a large order to date for the new Wayne wear blue hoodie sweatshirts. They
will be on display at the Koerner’s for members to look at. Any orders taken will be available at the puppy auction
in December. With our new vendor we have found and are able to purchase more red fleeces. L. Boddy gave a review of the Regional C program. This last year was the biggest
year for both un-mounted and mounted activities. Across the Region we had 3 regional preps. She is encouraging riders D3 and
above to attend these sessions to get exposure to and guidance from National examiners. Some areas of interest are that the
C’s present themselves with confidence even if they are having a bad day. “The audio must match the video”.
Quiz Rally is being recommended as a great prep for the HB. There will be talk at the DC meeting in November on how
the C program will be run for next year. It will be a work in progress with 6 preps and championships it is too much for the
regional calendar. The local and the regional programs need to meet and work hand and hand with each other for the mounted
and un-mounted programs that are going to be offered in the future. C. Blackkmon also updated us on the C study program. They are planning to continue with
the study sessions similarly as last year. They will add in the new kids as they come in as they come from all over the region. Z. Gudger reported out on the D weekly riding lessons that
were offered last spring. The different levels of D’s met weekly for lessons by various upper-level
PC instructors. There were different locations for the different levels. Thank you to those who offered their places. There
was good participation from our club. J. Rousseau gave teaching tips to the instructors. Z. Gudger wants to keep
it up for next spring as well. They will also be adding this fall weekly trail rides for those who do not have the opportunity
to ride out in the open. Junior Program was reported on by J. Muno. . They will start up study sessions in January
and run through March using the Wayne church and the Koerner’s barn. They would like the D3s to continue to teach rotating
sessions. It would be nice for them to team teach and sign up in pairs. All club website is being turned over to Kim Cole. She will be updating it soon. Fundraising was discussed by T. Kohl. The Polo match was rained out
on both dates. The “goodie baskets” chances were offered and baskets given out at the Dunham Woods horse show.
Our participation rate was at about 50%, not at the 100% we had hoped for. We need the participation rate to increase to help OUR club. There was discussion of other avenues for fundraising
in the future for example: hosting a Mini Event at Dunham Woods, jump decorating and hosting a Derby style event. This will
be opened up to the membership as well. Nominating
committee chairman K. Malm presented the slate of officers for 2008. This included Z. Gudger for DC, C.
Blackmon for joint DC, Ci. Yavari for treasurer and J. Gilbert as secretary. N. Howton motioned to elect
the slate as presented. T. Kohl seconded with all in favor, no opposed. Membership was reported on by C. Blackmon. The new membership forms will be shipped
out by the middle of November. We currently have 56 members and have added approximately 5 new families for the 2008 year. Z. Gudger recapped the calendar years events and all we did.
We had a great turn out for the PC hunt this year with 48 in the field. She reminded sponsors and members that the championship intent forms need to be in by the
beginning of April. E. Blackmon won
the Epinow award that was presented to her at the Dunham Woods Show in September. It was motioned to adjourn the meeting at 9:20 by N. Howton. C.
Blackmon seconded the motion. All were favor, none opposed. Respectfully
submitted, Jody Gilbert |
